Entrust Public Accounting Corporation tilbyder professionelle tjenester inden for forsikring, rådgivning, regnskab, skat, sekretærtjenester og outsourcing af virksomhedsprocesser til en bred vifte af virksomheder i Singapore.
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50 siders regnskab med pen-og-papir flyttet helt online
Reducerede 2-ugers underskriftsproces til 1-dag
Eliminerede omkostninger ved udskrivning af 500 sider papir pr. transaktion
2020 var starten på en ny måde at arbejde på for mange virksomheder i hele verden. Den traditionelle arbejdsdag fra kl. 9 til 17 blev skiftet ud med skæve arbejdstider, fra det sted derhjemme, der havde den stærkeste internetforbindelse. For at være på forkant med dette skift var virksomheder nødt til at digitalisere deres arbejdsgange hurtigere end nogensinde.
For at følge med overgangen til at arbejde eksternt, tog Jason Lew, direktør og grundlægger af Entrust Accounting Public Corporation, det første skridt for at gøre sin virksomhed 100 % digital. En af de mest afgørende dele af denne overgang var at bevæge sig væk fra alt det dyre, fysiske papirarbejde, som teamet håndterede på daglig basis. Udskrivning, underskrift, scanning og forsendelse af dokumenter var ikke længere en realistisk brugsmulighed, og det skulle udvikles, for at virksomheden kunne fortsætte.
Luckily, Entrust was one step ahead of most accounting firms in Asia. They were already using Dropbox to store their clients’ documents and forms, so adding Dropbox Sign to the mix for their eSignature needs was a simple, intuitive next step to keep their business streamlined in a changed world.
”Advokater, andre liberale erhverv samt offentlige myndigheder, som vi arbejder med, og som er vant til traditionelle processer, er imponeret over e-Signatures. Vi har modtaget masser af positiv feedback fra kunder, især i løbet af pandemien, hvor vores måde at arbejde på er ændret.”
Already a Dropbox user, Entrust was familiar with the product’s ease of use and effectiveness as a collaboration tool. Jason was confident Dropbox Sign wouldn’t be any different and would be just as easy to learn and adopt for his firm. It took the company less than 2 days to understand the system, fully digest it, and implement it into their workflows. The first project Entrust worked on was integrating Dropbox Sign into their signing process for client service agreements. The parties they work with were quickly impressed with easy and efficient electronic signing was.
These client service agreements are lengthy and can require up to 10 sets of 50-page financial statements totaling 500 pieces of paper that need to be signed by both parties. Not only is the manual process of printing and signing time-consuming, but tracking each set of agreements by hand is extremely laborious. For documents that need to be signed outside of Singapore, the entire process, with the additional step of mailing these forms internationally, can take more than two weeks! With Dropbox Sign, Jason’s firm has been able to reduce this process to a single day. Jason explains,
“Dropbox Sign is extremely convenient for us to use since everything can be signed on a mobile device anywhere at anytime. It saves me and my clients a lot of time, especially for contracts that need be signed outside of the country.”
Da Jason så den hurtige indførelse og positive feedback om eSignature, var det en nem beslutning også at implementere den til intern brug. Deres rekrutteringsproces og acceptbreve er nu drevet af eSignature for at sikre jævn og problemfri onboarding for deres medarbejdere. Det bedste? Det var nemt at overbevise hele teamet.
“It was extremely easy to train the team to use Dropbox Sign even for people who aren’t necessarily technically savvy. Plus, my employees love using it.”
Den tidligere proces med at udskrive, underskrive og sende med international post krævede op til 2 uger for at blive gennemført. Ved at implementere eSignature og kunne underskrive hvor som helst og når som helst, har virksomheden og deres kunder været i stand til drastisk at reducere hele processen til en enkelt dag.
Ved at gå over til den miljøvenlige metode med eSignature og fjerne pen og papir fra deres underskriftsproces kunne Entrust reducere omkostningerne forbundet med udskrivning. Virksomheden bestilte papir og blæk hver uge for at holde trit med deres udskriftsbehov. Nu er det reduceret til én gang om måneden.
Paper forms are not only a headache to monitor manually, but a costly, riskier endeavor when third-party courier services get involved. With Dropbox Sign’s complete audit trail feature, Jason and his employees have been able to monitor their signed documents and are reassured of when and who they’re being signed by. “Our firm is using the audit trail feature tremendously. With it we’re able to check if the signature is genuine and when it’s signed. This is an important protocol for our business. Even more convenient are the built-in reminders that notify parties when a document is awaiting their signature.” explains Jason Lew, Director and Founder of Entrust.
Already using Dropbox and Dropbox Sign heavily, Entrust plans to move towards being 100% digital in the future, and hopes to influence clients as well as the industry to go digital as well. The accounting industry is still set in its traditional ways, but Entrust’s forward-thinking methods can influence other firms in Singapore to modernize and make their workflows efficient, convenient, and even more secure.
Dropbox Sign er den nemmeste måde at sende, modtage og administrere juridisk bindende, elektroniske underskrifter på for virksomheden. Vores underskriftsløsning er nomineret af G2 til den bedste målt på brugervenlighed. Den effektiviserer de vigtigste arbejdsgange og gør dem mere sikre. Tilmeld dig og prøv den gratis i dag, så din virksomhed kan blive mere digital.
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